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CARLISLE Officials present were: Mayor Ruth Randleman and Council Members Eric Mahnke, Blair Dewey and Frank Shultz. Council Members Drew Merrifield and Doug Hammerand were absent. Mayor
Randleman called the meeting to order at 7:00 P.M. Motion
by Mahnke, second by Dewey to APPROVE THE FOLLOWING CONSENT ITEM:
abridged and unabridged November 13, 2007 Regular City Council meeting minutes,
carried unanimously on roll call vote of
those present. Motion
by Dewey, second by Shultz to APPROVE THE ACCEPTANCE OF THE STATEMENT OF
COMPLETION OF THE WATER SYSTEM IMPROVEMENTS 2006 WEST HIGHWAY 5 WATER MAIN
EXTENSION project, carried unanimously on roll
call vote of those present. Motion
by Shultz, second by Dewey to APPROVE CONTRACT CHANGE ORDER NO. 1 TO THE
UNDERGROUND COMPANY, LTD. IN THE AMOUNT OF A NET DECREASE OF $5,039.50 FOR THE
WATER SYSTEM IMPROVEMENTS 2006 WEST HIGHWAY 5 WATER MAIN EXTENSION project,
carried unanimously on roll call vote of
those present. Council
Member Doug Hammerand arrived at 7:08 P.M. Motion
by Mahnke, second by Dewey to APPROVE SUBFINAL PARTIAL PAY ESTIMATE NO. 2
IN THE AMOUNT OF $3,766.75 TO THE UNDERGROUND COMPANY, LTD. IN THE AMOUNT OF A
NET DECREASE OF $5,039.50 FOR THE WATER SYSTEM IMPROVEMENTS 2006 WEST HIGHWAY 5
WATER MAIN EXTENSION project, carried unanimously on roll call vote of those present. Motion
by Hammerand, second by Mahnke to APPROVE PAYMENT OF BILLS IN THE TOTAL AMOUNT
OF $23,603.97 carried unanimously on roll call vote of those present. CITIZEN
PARTICIPATION: None. Derick
Anderson of McClure Engineering presented the following summary of construction
bids for the Northwest Area Sanitary Sewer Extension Carlisle, Iowa,
2005, Rebid Section 1: Bidder
Synergy Contracting, LLC
Sec I base Avon Lake
1,278,014.60 Motion
by Dewey, second by Mahnke to APPROVE RESOLUTION NO. 2007112601
RATIFYING, CONFIRMING AND APPROVING PUBLICATION OF NOTICE OF INVITATION TO BID
carried unanimously on roll call vote of those present.
Motion
by Mahnke, second by Dewey to APPROVE RESOLUTION NO. 2007112602 MAKING
AWARD OF CONSTRUCTION CONTRACT FOR NORTHWEST AREA SANITARY SEWER EXTENSION,
CARLISLE, IOWA, SECTION I – AVON LAKE TO SYNERGY CONTRACTING, LLC IN THE
AMOUNT OF $1,278,014.60, carried unanimously
on roll call vote of those present. NO ACTION WAS TAKEN on the
RESOLUTION APPROVING THE CONSTRUCTION CONTRACT AND BOND FOR THE NORTHWEST AREA
SANITARY SEWER EXTENSION, CARLISLE, IOWA REBID SECTION II – RURAL CARLISLE or
on the RESOLUTION APPROVING THE CONSTRUCTION CONTRACT AND BOND FOR THE NORTHWEST
AREA SANITARY SEWER EXTENSION, CARLISLE, IOWA REBID SECTION I – AVON LAKE.
INFORMATION ON THE 2008-09
BUDGET was received and filed. It
was noted that the valuations have increased approximately 1% per year, except
for 2000 when they increased by approximately 16% and 2004 when they increased by approximately 7% due to
state-mandated revaluations and that tax levies and rates have increased by
approximately 2% per year, except for 2001 when they increased by approximately
13%, due to a $535,000 bond issue for fire and police equipment and the 1st
St. Bridge, 2003 when they increased by approximately 16%, due to a $540,000
bond issue for EMS and police equipment and the aquatic center land and 2004
when they increased by approximately 32%, due to a $1,035,000 bond issue for the
aquatic center construction. Information on ELECTRIC ISSUES,
including the Midwest Independent Transmission System Operator (MISO) day two
market and the rate differential of approximately 4.9% between Municipal Energy
Agency of Nebraska (MEAN) service schedule M and service schedule K
participants, to be phased in over 3 years beginning April 1, 2008, was received
and filed. It was reported that if
Carlisle decides to convert to a service schedule M contract in order to receive
the lower rate prior to April 1, 2009, the rate differential premium will be
credited back. The NOVEMBER 19, 2007 PLANNING
AND ZONING COMMISSION MEETING MINUTES were received and filed.
Planning Commission Member Don Bartholomew explained that the PROPOSED
CHANGES TO THE A-1 AGRICULTURE ZONE, including buildings for agricultural uses
only, fences for livestock only, a 300’ setback for buildings, a 100’ buffer
of mowed area or row crop adjacent to residential zoning and no outside storage
of machinery or equipment are intended to protect residential developments and
not to penalize normal farm operations. Mayor
Randleman disclosed that she has an ownership interest in ag land.
A communication from Planning Commission Member Doug Adamson,
recommending that the matter be referred back to the Planning Commission for
review or be reviewed by a consultant in the context of a comprehensive plan,
was received and filed. Concrete
rubble for soil erosion control on the Betzer property south of Randleman Ridge
and storm sewer outlets from the Randleman Ridge development, were discussed.
THERE WAS CONSENSUS TO INCLUDE PROPOSED CHANGES TO ZONING REGULATIONS FOR
A-1, AGRICULTURE IN THE SCOPE OF WORK FOR A COMPREHENSIVE PLAN.
Dane Wright and Mark Lee of Lee Engineers explained the site plan for a
4,500 square foot steel building with a brick front to replace a 900 square foot
building at 290 S. 1st St. Major
concerns identified in the engineering review included the need to use 10’ of
the 1st St. right of way for parking turnaround and backing, the full
lot-width driveway and the need for an additional hydrant to meet a 150’
radius requirement. The storm water
retention is satisfactory. THE FIRE
CHIEF AND PUBLIC WORKS DIRECTOR WERE DIRECTED TO REVIEW THE HYDRANT PLACEMENT
AND THE DEVELOPER WAS DIRECTED TO REVISE THE SITE PLAN TO SHOW THAT IT COULD
ACCOMMODATE A FUTURE IMPROVEMENT OF 1ST ST. TO AN URBAN DESIGN. Motion
by Dewey, second by Mahnke to CANCEL THE SECOND DECEMBER COUNCIL MEETING,
scheduled for December 24, 2007, carried
unanimously on roll call vote of those present. The NOVEMBER 20, 2007 PARK
BOARD MEETING MINUTES were received and filed.
THERE WAS CONSENSUS TO APPROVE THE PROPOSAL FOR COMPLETION OF THE
SUMMERSET TRAIL EXTENSION TO THE PRINCIPAL RIVERWALK BY USING THE CITY’S
FEDERAL EARMARK OF $1,857,523 TO LEVERAGE $3,814,747 IN STATE FUNDS TO COMPLETE
THE PROJECT. Motion
by Mahnke, second by Dewey to approve a CHANGE IN COMPENSATION FROM
$10,350 PER YEAR TO $11,000 PER YEAR ON JANUARY 1, 2008 FOR PARK WORKER PHIL
CRIPPEN AND A CHANGE IN COMPENSATION FROM $10.35 PER HOUR TO $10,000 PER YEAR ON
JANUARY 1, 2008 FOR PARK WORKER ROGER SHEELY, carried
unanimously on roll call vote of those present. The Warren County Leadership
Institute scholarship will be offered to Board and Commission members. Carlisle’s participation in
the Warren County Multijurisdiction Hazard Mitigation Planning grant application
was discussed. City Attorney Stuyvesant
reported that he has not heard from the City Development Board on the County
Line Road annexation, that Pella is considering prohibiting ash trees as a
response to the emerald ash borer infestation and that he is preparing an
affidavit of explanatory title on the 510 Highway 5 property.
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Ruth Randleman, Mayor Attest: ___________________________ Neil
Ruddy, Administrator/Clerk |