CARLISLE IA COUNCIL MINUTES 08/13/07

CITY OF CARLISLE
REGULAR CITY COUNCIL MEETING MINUTES
Monday, August 13, 2007, 7:00 P.M.
Carlisle City Hall Council Chamber

Officials present were: Mayor Ruth Randleman, Council Members Drew Merrifield, Doug Hammerand, Eric Mahnke, Blair Dewey and Frank Shultz.

Motion by Dewey, second by Shultz to APPROVE THE FOLLOWING CONSENT ITEMS: abridged and unabridged July 23, 2007 Regular City Council meeting minutes, July 2007 Clerk’s Report to receive and file for audit July 10, 2007 Metro Advisory Council meeting minutes and application and Resolution No. 2007081301 for tax abatement for Hubbell Homes for a new residence on lot 24, Danamere Farms, Plat 1, 1010 Bellflower Dr., carried unanimously on roll call vote.

Motionby Merrifield, second by Dewey to APPROVE PAYMENT OF BILLS IN THE TOTAL AMOUNT OF $411,176.29 carried unanimously on roll call vote.

CITIZEN PARTICIPATION: Dorothy Sty, 50 Columbia stated that the tree debris dump hours, which are currently from 7:00 AM to 3:00 PM, Monday through Friday and 8:00 AM to noon, Saturday, should be changed to include some evenings and either all day Saturday or both Saturday and Sunday and that Columbia and Garfield Streets east of 1^st St. are in poor condition and need to be repaired due to water main repairs from last year.

The CONSTRUCTION BIDS FOR THE NORTHWEST AREA SANITARY SEWER EXTENSION, CARLISLE, IOWA, SECTION I – AVON LAKE, which were received on July 23, 2007, were reconsidered. The low bidder, Synergy Contracting, has indicated an ability to do the construction entirely within the road right of way by using horizontal boring, thus eliminating the need for additional easements and Polk County has agreed to enforce the connections.

Motion by Hammerand, second by Dewey to APPROVE RESOLUTION NO. 2007081302 MAKING AWARD OF CONSTRUCTION CONTRACT FOR NORTHWEST AREA SANITARY SEWER EXTENSION, CARLISLE, IOWA, SECTION I – AVON LAKE TO SYNERGY CONTRACTING, LLC IN THE AMOUNT OF $1,278,014.60, carried on a 4-0-1 roll call vote, with Merrifield voting to abstain.

Tony Trotter of McClure Engineering presented the following summary of construction bids for the Northwest Area Sanitary Sewer Extension, Section II, non-Avon rebid:

Bidder	Synergy	Van Hauen	H&W	Vanderpool	Holland
Sec II base non-Avon	1,244,182.00	1,244,000.00	1,430,333.00	1,433,568.00	1,498,403.00
Sec II alt 1 north	530,795.00	600,000.00	579,245.00	605,040.00	595,257.85
Sec II alt 2 south	318,550.00	337,000.00	312,768.00	319,065.00	329,279.50
Sec II total	2,047,824.00	2,181,000.00	2,322,346.00	2,357,673.00	2,422,940.35

It was noted that the City can provide electrical service to a City activity even if it is outside the City’s service territory and it was the consensus of the Council to have the Carlisle Municipal Utility provide electrical service to the lift station at an estimated cost of $30,000 to $50,000 rather than MidAmerican Energy at an estimated cost of $80,000 to $100,000.

Motion by Mahnke, second by Shultz to TABLE THE RESOLUTION MAKING AWARD OF CONTRACT FOR THE NORTHWEST AREA SANITARY SEWER EXTENSION, SECTION II, non-Avon rebid, pending a final determination on the easements, carried unanimously on roll call vote.

Janis Wagenknecht, representing the Shaklee Corporation, presented the City with A PLAQUE AND A SIGNED PHOTOGRAPH, COMMEMORATING CARLISLE AS THE BIRTHPLACE OF DR. FORREST C. SHAKLEE.

DEPARTMENT REPORTS were received from Police, Fire and Electric. Officer Matthew Moore was sworn in by Mayor Randleman.

Motion by Merrifield, second by Mahnke to APPROVE THE FIRST READING AND TO WAIVE THE SECOND AND THIRD READINGS OF AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2006, BY AMENDING CHAPTER 69 PERTAINING TO PARKING (no parking on S. 5^th) carried unanimously on roll call vote.

Motion by Shultz, second by Mahnke to APPROVE THE FIRST READING AND POSSIBLE WAIVER OF SECOND AND THIRD READINGS OF ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2006, BY AMENDING CHAPTER 69 PERTAINING TO PARKING (two-hour parking on S. 5^th) carried unanimously on roll call vote.

Motion by Hammerand, second by Mahnke to APPROVE RESOLUTION NO. 2007081303 APPROVING AN AGREEMENT WITH FOX ENGINEERING FOR A WATER SYSTEM MASTER PLAN UPDATE at a cost of not to exceed $12,000.00 carried unanimously on roll call vote.

Motion by Hammerand, second by Mahnke to APPROVE RESOLUTION NO. 2007081304 APPROVING CHANGE ORDER #1 WITH HEIMAN FIRE, INC. DELETING LETTERING AND ADDING BOOSTER REEL AND HOSE IN THE NET AMOUNT OF $2,050.00 on the new tanker carried unanimously on roll call vote.

Motion by Hammerand, second by Mahnke to DECLARE THE FIRE DEPARTMENT’S BOAT, DIVE EQUIPMENT AND OLD GENERATOR SURPLUS PROPERTY AND TO AUTHORIZE ITS DISPOSAL, carried unanimously on roll call vote.

Staff was directed to publicize the vacant seat on Mayor’s Public Safety Policy Advisory Cabinet. Council Member Shultz requested that consideration of property at 19, 21 and 23 School St. be placed on the August 27, 2007 meeting for a discussion in closed session.

Motion by Dewey, second by Mahnke to APPROVE THE JOB DESCRIPTION FOR POOL MAINTENANCE MANAGER, carried unanimously on roll call vote. Motion by Mahnke, second by Hammerand to APPOINT CHRIS PIGHETTI TO THE POSITION OF POOL MAINTENANCE MANAGER at a rate of $11.00 per hour, effective August 3, 2007, carried unanimously on roll call vote.

Motion by Dewey, second by Shultz to PROMOTE OF STACEY HANSON TO THE POSITION OF ASSISTANT CONCESSIONS MANAGER at a rate of $8.00 per hour, effective August 1, 2007, carried unanimously on roll call vote.