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CLOSE THIS PAGE TO RETURN TO AGENDA & MINUTES MENU CITY OF
CARLISLE Officials present were: Mayor Ruth Randleman, Council Members Drew Merrifield, Doug Hammerand, Eric Mahnke, Blair Dewey and Frank Shultz. Mayor
Randleman called the meeting to order at 7:00 P.M. Motion
by Dewey, second by Mahnke to APPROVE THE FOLLOWING CONSENT ITEMS:
abridged and unabridged July 9, 2007 Regular City Council meeting minutes, June
2007 Clerk’s Report to receive and file for audit and the resignation of Ann
Evans from the Mayor’s Public Safety Policy Advisory Cabinet, carried
unanimously on roll call vote.
Motion
by Merrifield, second by Dewey to APPROVE PAYMENT OF BILLS IN THE TOTAL AMOUNT
OF $794,452.52 carried unanimously on roll call vote.
CITIZEN
PARTICIPATION: Carolyn Rogers, 1078 150th Ave., stated that she
was unable to submit a bid on the tennis court removal project because an award
had already been made and asked to be considered for similar projects in the
future. Mayor
Randleman OPENED THE PUBLIC HEARING ON THE MATTER OF THE ADOPTION OF PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF
THE NORTHWEST AREA SANITARY SEWER EXTENSION, CARLISLE, IOWA at 7:07 P.M.
Rose Clark asked if the parameters for section II had changed and was
told they had not. No other oral or written comments were received. Motion
by Merrifield, second by Dewey to CLOSE THE PUBLIC HEARING at 7:11 P.M. carried
unanimously on roll call vote. Motion
by Merrifield, second by Dewey to CLOSE THE PUBLIC HEARING at 7:11 P.M. carried
unanimously on roll call vote. The
MARCH 13, 2007 PARK BOARD MEETING MINUTES were received and filed.
Motion
by Shultz, second by Mahnke to APPROVE THE REQUEST
FROM SHAKLEE REPRESENTATIVES FOR PERMISSION TO PLANT TWO TREES AND PLACE A
MEMORIAL AT THE SUMMERSET TRAILHEAD, stating “Carlisle, Iowa, birthplace of
Dr. Forrest C. Shaklee, founder of the Shaklee Corporation” in conjunction
with the Shaklee state conference on June 29,
carried unanimously on roll call vote. Motion
by Merrifield, second by Hammerand
to ALLOW THE SCHOOL DISTRICT TO RAZE THE TENNIS COURTS AT THE HIGH SCHOOL and to
include tennis in the City’s master plan for a future recreation area, carried on a 4-1 roll call vote with Shultz voting Nay.
Motion
by Mahnke, second by Hammerand
to APPROVE REVISED JOB DESCRIPTIONS FOR SUMMER RECREATION/AQUATIC CENTER
DIRECTOR AND POOL MANAGER, carried on a 3-2
roll call vote with Merrifield and Shultz voting Nay.
Motion
by Mahnke, second by Merrifield to
ALLOW JUNEJAM TO RENT THE AQUATIC CENTER AT THE PRICE FOR THE ENTIRE POOL AT
MAXIMUM CAPACITY, carried unanimously on
roll call vote. The
MARCH 22, 2007 PARK BOARD MEETING MINUTES were received and filed.
Motion
by Merrifield, second by Hammerand to
INCREASE POOL RENTAL RATES to:
Synergy’s
base bid of $1,278,014.60 for Section I was the low bid and Synergy’s base bid
of $1,728,525.50 for Section II was the low bid. It was explained that Synergy had omitted the material cost
of approximately $272,000 from the Section II base bid, that Synergy’s revised
base bid of $1,999,447.65 for Section II was also the low bid and that the City
had three choices on the Section II bid:
Motion
by Merrifield, second by Dewey to REJECT ALL BIDS FOR THE NORTHWEST AREA
SANITARY SEWER EXTENSION SECTION II AND TO RE-BID THE PROJECT with the bid
opening on August 13, 2007 at 4:00 P.M. and the bid award on August 13, 2007 at
7:00 P.M. carried on a 3-2 roll call vote with Mahnke and Hammerand voting Nay. Motion
by Hammerand, second by Mahnke to APPROVE THE
EXECUTION OF FORMS SETTING ASIDE ADDITIONAL RURAL DEVELOPMENT FUNDS
OF A $58,000 LOAN AND A $458,000 GRANT carried unanimously on roll call vote.
Motion
by Merrifield, second by Dewey to TABLE THE RESOLUTION
MAKING AWARD OF CONTRACT FOR THE NORTHWEST
AREA SANITARY SEWER EXTENSION, SECTION I, pending a final determination on the
easements, carried unanimously on
roll call vote. DEPARTMENT
REPORTS were received from Library and Public Works. Motion
by Dewey, second by Shultz to ACCEPT
THE PROPOSAL FROM PACIFICA HEALTH SERVICES IN THE AMOUNT OF $35,000.00 TO
DISPOSE OF AN INTEREST IN PARCEL “K” in Section 3 Township 77 North Range 23
West of the 5th P.M., Carlisle, Warren County at 510 Highway 5, carried unanimously on roll
call vote. The
JULY 16, 2007 PLANNING AND ZONING COMMISSION MEETING MINUTES were received and
filed. Motion
by Hammerand, second by Dewey to APPROVE RESOLUTION NO. 2007072302 APPROVING THE
REVISED PLAT AND CONSTRUCTION
PLANS FOR RANDLEMAN RIDGE PLAT 5, subject to compliance with City Engineer’s
review comments carried unanimously on roll
call vote. Motion
by Hammerand, second by Dewey to APPROVE RESOLUTION NO. 2007072303 APPROVING a
plat of survey for a portion of lot 15, Clearview Heights, Plat 8
carried unanimously on roll call vote. Motion
by Mahnke, second by Dewey to APPROVE RESOLUTION NO. 2007072304 APPROVING A
PLAT OF SURVEY FOR PARCEL “L” IN THE NE ¼ OF THE SE ¼ OF SECTION 33
TOWNSHIP 78 RANGE 23 carried unanimously on
roll call vote Motion
by Dewey, second by Mahnke to APPROVE THE PROPOSAL
FROM BARKER LEMAR, INC. TO COMPLETE A WATERSHED IMPROVEMENT REVIEW BOARD GRANT
APPLICATION FOR THE VOLUNTEER CREEK WATERSHED at a cost of $2,500.00, carried
on a 4-1 call vote with Shultz voting Nay. Design
options for SCOTCH RIDGE ROAD/HIGHWAY 5 PEDESTRIAN SAFETY IMPROVEMENTS were
received from McClure Engineering. Option
#1, at an estimated cost of $95,000.00, would cross Highway 5 on the east side
of the intersection and require an east-west crossing of the frontage road.
Option #2, at an estimated cost of $115,000.00, would cross Highway 5 on
the west side of the intersection. The
school district will provide bus transportation for all middle school students
both from home and from the main campus. There
was consensus to favor option #2. Motion
by Hammerand, second by Dewey to APPROVE SUBMITTING A LETTER OF INTENT TO APPLY
FOR IOWA DOT SAFE ROUTES TO
SCHOOL PROGRAM FUNDS FOR SCOTCH RIDGE
ROAD/HIGHWAY 5 PEDESTRIAN SAFETY IMPROVEMENTS, carried unanimously on roll call vote. The
JULY 12, 2007 CEMETERY COMMITTEE MEETING MINUTES were received and filed.
Motion
by Hammerand, second by Merrifield to APPROVE
THE RICHARD WEHDE REQUEST FOR PLACEMENT OF A CONCRETE FOUNDATION FOR A PERMANENT
CONCRETE OR MARBLE BENCH AT THE JANE POSTIER GRAVE, carried unanimously on roll call vote. Motion
by Merrifield, second by Hammerand to APPROVE
CHANGES IN CITY CEMETERY RULES AND REGULATIONS, including non-biodegradable enclosures for infant graves and cremains,
prior approval for setting headstones or markers and limit of two burials per
grave, carried unanimously on roll call vote. Motion
by Merrifield, second by Dewey to REINSTATE OFFICER RYAN ANDERSON TO HIS FORMER
POSITION OF SENIOR POLICE OFFICER, effective July 24, 2007 with the same
seniority and benefits, carried unanimously on roll call vote. Motion
by Merrifield, second by Hammerand to APPOINT MATTHEW MOORE AS POLICE OFFICER AT
THE START RATE effective August 1, 2007 and subject to a three year
reimbursement policy, carried unanimously on roll call vote.
Motion
by Merrifield, second by Hammerand to ACCEPT
THE RESIGNATION OF ILA BYERS AS 5TH ST. CROSSING GUARD AND TO APPOINT
BOBBY STUMP AS 5TH ST. CROSSING GUARD, carried unanimously on roll call vote. Motion
by Dewey, second by Mahnke to
APPROVE THE PERFORMANCE EVALUATION FORM with the addition of a comment line
after each category, carried unanimously on
roll call vote. The
GOVERNANCE AUTHORITY of the Mayor, City Council, City Administrator and
Department Heads was discussed.
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Ruth Randleman, Mayor Attest: ___________________________ Neil
Ruddy, Administrator/Clerk |